Privacy Policy

Last Updated: 21/11/2025

1. Introduction

Welcome to Hejj (operated by Hejj.io, located at Nelson Mandelaplein 2, 8500 Kortrijk). We provide performance management and feedback tools. This policy explains how we collect, use, and protect your personal data when you use our website and platform.

2. Information We Collect

We collect data to provide a "smarter performance" experience:

Account Data: Name, email, job title, and company details.
Performance Data: Feedback, OKRs, goals, and review summaries (processed on behalf of your employer).
Usage Data: IP addresses, browser type, and activity logs to improve the tool.
Cookies: Small files used for site navigation and analytics.

3. How We Use Your Data

To Provide Services: Managing your performance reviews and 1:1s.
Communication: Sending auto-reminders and product updates.
Analytics: Understanding platform usage to build "Smarter Analytics" (Hejj's upcoming feature).
Legal Compliance: Meeting tax or regulatory obligations.

4. Legal Basis (GDPR)

We process data under the following legal bases:

Contractual Necessity: To provide the service you or your company signed up for.
Legitimate Interest: To improve our platform and ensure security.
Consent: For marketing communications or non-essential cookies.

5. Data Sharing & Third Parties

We do not sell your data. We only share it with:

Sub-processors: Hosting providers and email services.
Your Employer: Since Hejj is a B2B tool, your employer acts as the Data Controller, and Hejj acts as the Data Processor.

6. Your Rights

Under the GDPR, you have the right to:

Access, correct, or delete your personal data.
Object to or restrict data processing.
Data portability (requesting your data in a machine-readable format).
Withdraw consent at any time.

7. Data Security & Retention

We use industry-standard encryption to protect your feedback and goals. We retain data only as long as your company remains a customer or as required by law.

8. Contact Us

For any privacy-related questions, contact us at:

info@hejj.io

Nelson Mandelaplein 2, 8500 Kortrijk, Belgium